Missed renewals
An entitlement that lapses unnoticed can take features, support or a maintenance claim with it. Dates are tracked so the decision is deliberate.
Licenses don’t fail loudly.
They fail at renewal.
Software entitlements tracked alongside your hardware estate, as part of the same free management service. Fewer surprises at renewal, less exposure at audit, and no reliance on one person’s records.
01 — WHERE LICENSING GOES WRONG
The agreement outlives
The agreement outlives
the person who signed it.
Hardware is physical, so it gets counted. Licenses are not, so they drift.
Entitlements are bought during a project, recorded in a project folder and then inherited by whoever is around at renewal. Terms change, hardware is replaced, support levels are quietly upgraded, and the organization loses track of what it is entitled to and what it is actually paying for.
DWC-IT keeps license agreements in the same register as maintenance contracts, tied to the equipment they belong to. It is the same principle as the maintenance service: the answer should not depend on one desk.
See how the register works
02 — RISK REDUCED
Three exposures
Three exposures
worth closing.
License management is not a procurement exercise. It is risk management with a purchasing side effect.
Single-person dependency
Where one individual holds the licensing picture, their absence becomes an operational risk. A second independent record removes that.
Paying for the wrong thing
Entitlements attached to retired hardware, duplicated support levels and overlapping agreements become visible once everything sits in one view.
03 — WHAT IS RECORDED
Entitlement, asset,
Entitlement, asset,
date, owner.
Four things answer almost every licensing question that arrives in a hurry. DWC-IT maintains them with you and reviews them ahead of each renewal window.
- ✓ The agreement, its number and the vendor behind it
- ✓ The assets or environment the entitlement covers
- ✓ Support level and what it does and does not include
- ✓ Term dates, renewal window and current status
- ✓ Internal owner, so the renewal reaches the right person
Agreement On record
Covered assets Matched
Support level Stated
Renewal window Tracked
Owner Named
One record, reviewed before every renewal
04 — HOW IT RUNS
Set up once, then
Set up once, then
reviewed with you.
Nothing is installed and nothing needs to be migrated. The register is built from the agreements you already hold.
Send what you have
Agreements, renewal notices, quotes or a partial spreadsheet. Incomplete information is normal at the start—identifying the gaps is part of the value.
Match entitlements to assets
Licenses are tied to the hardware or environment they cover, so a change in the estate makes the licensing consequence visible.
Track the dates
Term and renewal dates go into the same register as maintenance expirations, giving one combined view of upcoming commitments.
Review before renewal
Ahead of a renewal window, DWC-IT raises what is expiring, what looks duplicated and where an alternative is worth considering.
05 — GET IT ON RECORD
Start with the renewal
Start with the renewal
that worries you most.
Send one agreement and DWC-IT will build the register outward from it. There is no charge for the service.